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Purchasing Assistant

Published on 13.07.2021


Website :
Industries :
Electricity, water, gas, nuclear, energy
Services other
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Job Ad & Profile Description

Position : Purchasing Assistant

We are looking for Purchasing Assistants.

As Purchasing Assistant you will be responsible for the following activities :

Sourcing of Goods and services

  • Obtaining quotations from reputable suppliers, evaluating quotations and negotiating for purchase discounts and payment terms.
  • Approving purchase requisitions in Optima, ensuring that correct material codes have been picked and that quotations from approved suppliers are attached.
  • Ensure a minimum of 3 suppliers on each supplier panel in the approved Suppliers’ List to ensure the company obtains goods/services at competitive prices.

Supplier List Management

  • Preparing annual approved suppliers’ list.
  • Updating the supplier master data (Banking details changes, main contact changes)
  • Blocking suppliers that have not been used for over 12 months.
  • Compile supplier information to be input by Debtors section in SAP (creating and updating).
  • Conduct annual supplier visits and evaluations as required.
  • Provide Optima end-user support

Purchasing Reports and Managing Purchasing Tools

  • Produce and distribute daily outstanding purchase order reports (ME2N)
  • Quarterly updating purchasing savings in AGORA
  • Produce quarterly priority accounting reports, quarterly purchasing dashboard report.
  • Launching tenders (via ARIBA e-Sourcing Tendering tool), analysis and presenting award recommendations to the Tender Committee
  • Follow up on open purchase orders to ensure on-time delivery of materials and services.
  • Provide Optima end-user support

Mutual Support and segregation of duties

  • Creating customer accounts in SAP
  • Assisting users in completing Anti-corruption due diligence

Contexte et Environnement

  • Coordinates purchases of goods and services for the subsidiary ensuring they are acquired within set time frames, at the most competitive rates and from approved suppliers
  • Reporting on purchasing activities - AGORA Quarterly report before as per Head Office deadlines
  • Reporting two near misses / anomalies and station visits/use of stop card, two safety tours for a contractor performing high risk activity at a Total Site and two safety tours for a Plant/Depot including a safe to load check.


  • HSEQ and Integrity performance of the team and dissemination of Total best practices with department stakeholders, commit to encouraging the application of the Code of Conduct, adopting its principles of integrity and ways to prevent corruption.
Required profile for job ad : Purchasing Assistant

As Purchasing Assistant, You Will Possess The Following

  • Degree in Supply Chain Management and Logistics or equivalent.
  • Minimum One (1) year experience.
  • Class 4 Driver’s licence.
Job criteria for job ad : Purchasing Assistant
Job category :
Industries :
Distribution, selling, wholesale
Electricity, water, gas, nuclear, energy
Services other
Employment type :
Permanent contract
Region :
Bulawayo - Harare - Manicaland - Mashonaland Central - Mashonaland East - Mashonaland West - Masvingo - Matabeleland North - Matabeleland South - Midlands
Experience level :
Less than 2 years
Educational level :
Number of Position(s) : 6

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